Free receipt template
A receipt is important as it provides proof of a transaction for your customers. It’s not a legal requirement in all countries but it’s best practice to provide on even if it’s not a legal requirement in your country. Receipts must have information that is similar to that included in an invoice. And when you’re not automating your invoicing and receipting, it’s much easier and quicker to produce both documents when they’re laid out the same way as you can copy the relevant information from the invoice to the receipt. So, the below free receipt templates are designed to match the equivalent invoice templates above.
Here’s what most countries require businesses to include on their receipts:
- Your business name
- Your business identifier (company ta ID, VAT number, ABN/ACN etc.)
- The date you supplied the goods/services
- A description of the completed work and any goods that were included
- The amount paid, with a separate line for any tax included in that amount
- The currency that applies to all the amounts listed on the receipt
In some countries customers can request an itemized bill, which details how the price was calculated, the number of labor hours and the hourly rate (if relevant) and a list of any materials used and the amount charged for each. As a result, it often easier to just include that information on all your receipts as a matter of course.
We also recommend you include the following:
- A heading that clearly labels the document as a receipt
- A unique receipt number
- The address of your business and the customer
- The full standard price for each element
- A subtotal
- Any discounts, if relevant
- Any amounts that had previously been paid (e.g. a deposit)
- Warranty information, if relevant
- Your logo, brand colors and fonts
Below are several versions of a very easy-to-use and easy-to-customize invoice template. We’ve specifically designed this template, so it makes it super easy for your customers to pay you. There’s nothing worse than sending a hard to navigate invoice — you don’t want any barriers standing in the way of you getting paid!
Download the version of the template that meets your needs (especially the file format that suits your workflow) and customize it to suit your business. Then save a new version every time you create a new invoice and don’t forget to send it to your prospective customer as a PDF, so they can’t easily edit it.